Privacy Policy

The AI and Education Quality Standards Board ("AEQSB"), a subsidiary of the North Pacific Education Group, is committed to protecting the privacy of its members, applicants, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

We may collect the following categories of personal information: - Contact and Identity Information: Full name, job title, organization name, email address, phone number, and mailing address provided during membership applications or contact form submissions. - Organizational Information: Legal entity name, operating trade name, corporate website, headquarters address, and entity category. - Application Data: Information submitted as part of membership and certification badge applications, including supporting documentation and authorized signatures. - Account Information: Login credentials (email and password) for member portal access. - Usage Data: Browser type, IP address, pages visited, and time spent on the site, collected via standard web analytics tools.

We use the information we collect to: - Process and evaluate membership and certification badge applications. - Communicate with applicants and members regarding application status, renewals, and updates. - Maintain the AEQSB Verification Registry. - Issue and manage digital membership credentials and QR-verified badges. - Send administrative notices, compliance updates, and relevant announcements. - Improve the functionality and content of our website and services. - Comply with applicable legal obligations.

We do not sell or rent your personal information. We may share your information with: - Authorized Personnel: AEQSB staff and appointed inspectors involved in reviewing your application. - Service Providers: Third-party vendors who assist us in operating our website and providing our services (e.g., email delivery, secure file storage), subject to confidentiality obligations. - Regulatory or Legal Authorities: When required by law, court order, or governmental regulation. - Public Registry: Organization name, membership tier, certification status, and AEQSB ID may be listed in the public Verification Registry as part of the certification program.

We retain your personal information for as long as necessary to fulfill the purposes described in this Policy, maintain accurate membership records, and comply with applicable laws. Membership and application records are generally retained for a minimum of seven (7) years following the termination or expiry of membership.

We implement appropriate administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Depending on your jurisdiction, you may have the right to: - Access the personal information we hold about you. - Request correction of inaccurate or incomplete information. - Request deletion of your personal information, subject to legal retention obligations. - Withdraw consent where processing is based on consent. - Lodge a complaint with your applicable data protection authority. To exercise any of these rights, please contact us at the address provided below.

Our website may use cookies and similar tracking technologies to enhance user experience and collect usage data. You may configure your browser to refuse cookies; however, some features of the website may not function properly as a result.

Our website may contain links to third-party websites, including the North Pacific Education Group (npeg.ca). We are not responsible for the privacy practices of those sites and encourage you to review their respective privacy policies.

We may update this Privacy Policy from time to time. We will notify members of material changes via email or a prominent notice on our website. The date of the most recent revision is indicated at the top of this page.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us through the Contact page on this website or by writing to: AI and Education Quality Standards Board c/o North Pacific Education Group npeg.ca